Finding Materials on RandaSolutions Sites

Locating Materials on the Server

Controlling Pop ups

Downloading and Working with Spreadsheets

Creating Folders on Your Computer

Organizing Email to Work for You

Using the Calendar to Stay on Top of Things

Finding Things Quickly In Files

Managing Testing Resources In Your Building

For Questions Email: assessment@cmcss.net

Using __https://tdoe.randasolutions.com__ to find materials

• Finding and exporting demographics data from PowerSchool
• Sharing Server
  • 

    I’m an APPLE.docx
    

    • Details
    • Download
    • 165 KB
  • 

    Win7toServers.docx
    

    • Details
    • Download
    • 197 KB
  • Finding Testing Coordinator Materials Pam has shared go to the staff.cmcss.net server and look in the SHARING FOLDER and then the BENCHMARKS folder.

• Maneuvering within the web browsers / turning preferences on and off
  • 
    

    Allowpop-ups_currentURL.docx
    

    • Details
    • Download
    • 118 KB
• Turning pop-ups on and off to ensure you have access to all information on the site. Look at this example site to demonstrate turning off POP UP Blocker
  • Chrome
  • Firefox
  • Safari
• Bookmarking websites and updating previously saved bookmarks
  • Chrome
  • Firefox
  • Safari
• Working with Excel spreadsheets to export data, save files, add and delete fields, sort data, and copy large amounts of data
  

  3 to 8 2015 quickscores.csv
  

  • Details
  • Download
  • 1 MB
  • Saving documents in different formats – csv, xlsx
  • TIP: The following process works best for opening csv documents from various testing sites. Download the document as a csv type and save the document to your documents folder or a desktop folder. Finally open the Excel Program choosing FILE > OPEN and choose the document you just saved on your computer. This will ensure the document opens in a delimited format for easy manipulation.
  • TIP: Freeze headers or rows in Excel to keep headers in view PC_ Excel 2010 or 2013 MAC_Excel 2011
  • Creating Filtered Reports in Powerschool and Opening them as Excel Spreadsheets
  • 

    Opening A Difficult CSV File.docx
    

    • Details
    • Download
    • 175 KB
  • 

    Creating Filtered Reports in Powerschool.docx
    

    • Details
    • Download
    • 460 KB
• Organizing email messages related to testing for quick access
  • To help manage your email, you can create folders. These folders can help you separate the mail you must keep from the mail you would just like to keep so you don't overload your inbox. You can use folders to keep mail from your committee at school separate from your email you received from your grade level.
    In your Microsoft Exchange Account (accessible from any computer via the OWA)
    Open Outlook. Right-click on your name (or Control-Click for a Mac) or on the name of the folder you in which you want a sub-folder to appear. Choose New Folder.

Mac_NewFolderOL2011.png

• Downloading email attachments
  • This process is necessary to fully open a document so that it may be manipulated, otherwise you may just be viewing a preview version of the document.
    • 
    • When saving documents be sure to leave on the necessary to extensions .xlsx, .pdf, .ppt, .doc
• Using Outlook calendar to add reminders for test dates and other deadlines is a great way to become more efficient as a testing coordinator. To use the calendar feature simply click CALENDAR inside your Outlook email and place an appointment or meeting on the calendar. If you are inviting others so the testing event appears on your colleagues' calendars simple choose meeting rather than appointment.

• 
• 
  
  • Mac
  • Windows (PC)
• Creating folders on your computer to organize testing information received from CMCSS or the state.
  • Mac
  • Windows (PC)
    • Creating Desktop Shortcuts - to make access to these folders quick and easy!
    • Add your folders to Favorites in Navigation Pane
• Finding needed information or data quickly and easily using by holding down the COMMAND KEY while pressing the F key (Mac) or holding down the CONTROL key while pressing the F key ( Windows)
  • Outlook
    • searching inbox vs. searching folders
  • PDF files
  • Web pages
  • Spreadsheets
• Managing laptops and anticipating common issues for troubleshooting
  • Charging laptops – the amount of time it takes to fully charge and how long they will stay charged; COWS
• Testing on laptop computers vs. desktop computers (Wireless vs. Wired)
  • Choosing testing locations that minimize network access issues
  • Computer density issues and access points (due to the abundant number of students testing at one time)

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Making Your Life Easier with Powerschool Quick Export

Here are some common Powerschool custom reports you may need during the school year.
To make these work for you simply go to QUICK EXPORT and copy and paste the fields.
1. On the Powerschool Start Page Click ALL for all students
2. Choose

All Students in Bio (1st semester)	*enrolled_in=3210@1 Then go to All Reports>Student Schedule Listing
To Find Students	TN_Yearentereredninthgrade=2011 or in advance of creating the DOE, pull the following report: PowerSchool>All Reports>Custom SQL Reports>High School>Misc>School Counselor Information
Retention Report	TN_Yearentereredninthgrade+2011 Student_Number LastFirst Grade_Level *credit_hours
To find a group of student's 4th period teacher	last_name first_name *period_info;4teacher_name
Credit Recovery	last_name first_name Student_Number TN_StudentPIN
To Find Special Status Info	LastFirst CMC_Alert_SpecEd TN_ELB LunchStatus
MIST Entering of students	first_name last_name Gender DOB State_StudentNumber Grade_Level
PSAT Candidates	last_name first_name grade_level CMC_Plan_Composite CMC_Explore_Composite *GPA
TCAP Writing PowerSchool Student Login	last_name first_name wm_address Student_Number TN_StudentPIN
Kuder Career Assessment For computer login	last_name first_name wm_address Student_Number TN_StudentPIN
For Kuder login	firstlast, 2intitialsPS# For students prior to 2014: firstlastlast3oflunch,2initialsPS#
Plan-Students not enrolled in Eng II	Students not enrolled in Eng II: grade=10;*not_enrolled_in contains @3002@ To Find Special Status Info: LastFirst CMC_Alert_SpecEd TN_ELB LunchStatus
Student enrolled in more than 1 EOC	*enrolled_in contains @3102@;*enrolled_in contains @3003@ Alg I (3102) & Eng III (3003) Eng II (3002) & US Hist (3405) Bio (3210) & Chem (3221) Eng I (3001) & Alg II (3103) AP Chem (3225) & Eng III (3003) AP Span (3025) & US Hist (3405) AP Cal (3139) & Chem (3221)
ACT-Students not enrolled in a class	Students not enrolled in US History: grade=11;*not_enrolled_in contains @3405@2
EOC Teacher Licenses	Teacher Licenses: LastFirst TN_LicenseNumber TN_PrevFirstName TN_PrevLastName
GPA	*GPA
Counselor Information Report	All Reports>Custom CMCSS Reports>High School Reports>Misc>Counselor Information Report
TCAP Full Information	first_name last_name Gender DOB TN_StudentPIN ethnicity CMC_Alert_SpecEd LunchStatus
Failure Report	select students all reports stored grades by percent report select grading period 0-69% option
EOC Student Demographics	all reports custom CMCSS reports all school reports Misc testing demographics report
How many benchmarks do I need to order?	select a student (any student) modify schedule all periods select semester1 or semester 2
Powerscheduler to see requests # of requests entered for each student	powerschool side TN_yearentered=2014 go to powerscheduler side click reports student request tally submit once report is ready click on total and it sorts by number
Entry Date To find students that entered after a certain date	EntryDate>02/22/15
To find Special alert (sped...)	Last_Name First_Name CMC_Special_Status
Retention Report	select my students Last_Name First_Name CMC_SpecialEdGrad Grade_Level *cumulative_credit_hours
to make sure we did it correctly select my students	Last_Name First_Name TN_EndOfServiceAction
Hand selecting students that are retained and then quick export the following in order to copy and paste in the report	Student_Number LastFirst Grade_Level Sched_NextYearGrade
To access previous year students	*as_of=(put date you want to pull from) example *as_of=05/23/2014 in quick export enter First_Name Last_Name Grade_Level LunchStatus